Legal Update Memo No. 06-2023(CC) -2023 Organizational Meetings – Not an Election Year (CC)

Download PDF: 06-2023(CC) 2023 Organizational Meetings – Not an Election Year (JH)

ORGANIZATIONAL MEETINGS

(Education Code § 72000)

Each community college district is required to hold an annual organizational meeting. This annual organizational meeting shall be held on a day within a 15-day period that starts with the date upon which a governing board member takes office (the second Friday in December), in both election years and in years with no regular elections. (Ed. Code §§ 7200(c)(2)(A), 72027). Unless otherwise provided by rule of the governing board, the day and time of the annual meeting shall be selected by the board at its regular meeting held immediately prior to the first day of such 15-day period, and the board shall notify the county superintendent of schools of the day and time selected at least 15 days prior. This year the 15 day period to hold an organizational meeting would be between December 8, 2023 and December 23, 2023.

Pursuant to Education Code section 72000(c)(3), governing boards of a community college district which have coterminous boundaries with the boundaries of a city and county may hold its organizational meeting between January 8 and January 31, inclusive, if provided in the rules and regulations adopted by the board.

Annual Organizational Meeting – Rules

Education Code section 72000(c)(2)(A) provides as follows:

(2) (A) The governing board of each community college district shall hold an annual organizational meeting. In a year in which a regular election for governing board members is conducted, the meeting shall be held on a day within a 15-day period that commences with the date upon which a governing board member elected at that election takes office. Organizational meetings in years in which no regular election for governing board members is conducted shall be held during the same 15-day period on the calendar. Unless otherwise provided by rule of the governing board, the day and time of the annual meeting shall be selected by the board at its regular meeting held immediately prior to the first day of such 15-day period, and the board shall notify the county superintendent of schools of the day and time selected. The secretary of the board shall, within 15 days prior to the date of the annual meeting, notify in writing all members and members-elect of the date and time selected for the meeting.

(B) If the board fails to select a day and time for the meeting, the county superintendent of schools having jurisdiction over the district shall, prior to the first day of such 15-day period and after the regular meeting of the board held immediately prior to the first day of the 15-day period, designate the day and time of the annual meeting. The day designated shall be within the 15-day period. He or she shall notify in writing all members and members-elect of the date and time.

(C) At the annual meeting, the governing board of the community college district shall organize by electing a president, from its members, and a secretary.

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 The information in this Legal Update is provided as a summary of law and is not intended as legal advice.  Application of the law may vary depending on the particular facts and circumstances at issue.  We, therefore, recommend that you consult legal counsel to advise you on how the law applies to your specific situation.

 

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